Junior Contracts and Logistics Administrator (66621)

Job title: Junior Contracts and Logistics Administrator
Job type: Full-time
Emp type:
Salary type: Market related
Location: Johannesburg
Job published: 02 June 2026
Job ID: 66621

Job Description

My client (International Trader and FMCG) based in Woodmead, Johannesburg, is seeking a Junior Contracts and Logistics Administrator

Job Purpose:

To provide administrative support for purchase and sales contracts by ensuring accurate SAP processing, customs documentation, stock receipting and maintenance of up-to-date contract schedules

Duties and Responsibilities:

Purchasing Contracts Administration

  • Complete purchase booking notes for every notes
  • Input purchase contracts into SAP

SAP Inventory Transactions

  • Cross-check material invoices against contract price and bill of lading quantity
  • Input material invoices into SAP after invoices have been quality checked
  • Check Full Out and Guarantees (FOG) Invoices/Credits from the supplier, against the outturn reports
  • Match Material and FOG invoices to the stock receipted through coding on SAP and process the workflow to the Accounts Payable
  • Ensure all spreadsheets are updated with newly processed information

Customs Clearing

  • Liaise with Trading Documents Desk to ensure receipt of all shipping documents
  • Compile documents for customs clearance of the shipment according to relevant customs regulations
  • Submit shipping documents to the clearing agent to facilitate clearing for each shipment

General Administration

  • Provide admin support when required by the team.
  • Creation of JIRA tickets for new products codes and SAP enhancements
  • Liaising with relevant stakeholders on the JIRA TICKET status

Sales Contract Administration

  • Refer to trade confirmations and conduct SAP entries for each sale
  • Create contract schedules in order for the operations/logistics department to start their planning
  • Compile long form contracts and send to customers for acknowledgement and sign off
  • Update contract summary reports for selected customers periodically and/or on request
  • Create and file contract files for all Ex-Tank Trade
  • Update and send out daily sales reports to the traders
  • Provide sales related information to relevant stakeholders on request

Minimum Requirements:

Education and Experience:

  • Diploma in International Trade, Logistics, or Supply Chain
  • CompetencyCertificate in Incoterms (advantageous)
  • Minimum 2 years' experience in trade administration (purchasing and sales)
  • Working experience on SAP

Skills

  • Customer service
  • Proficiency in SAP and Microsoft Office
  • Numerical and analytical skills
  • Planning and organising
  • Able to work under pressure and meet strict deadlines
  • Excellent verbal and written communication skills
  • Interpersonal skills
  • Problem solving skills
  • Ability to work independently as well as part of a team
  • Meticulous filing and record keeping

Salary Range:R156 000 - R260 000Total CTC per annum

POPI Act:

  • In line with the Protection of Personal Information Act, 4 of 2013 (POPIA), all personal information submitted in your application will be treated as confidential and used solely for recruitment purposes
  • By applying for this position, you consent to the processing and storing of your personal information for the purposes of assessing your suitability for employment
  • Should your application be unsuccessful, your personal information will be securely stored for a limited period and then destroyed in accordance with our data retention policy

Preference will be given to South African Citizens from designated groups

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