Permanent | South Africa
Salary: Market-related, based on skills and experience
About the Company
A well-established and diversified South African business is seeking an experienced Bookkeeper / Junior Payroll Administrator to join its small, professional team.
The business manages a portfolio of South African and offshore entities, including property-owning entities, start-up businesses and trusts. The successful candidate will work within a professional, open-plan and collaborative environment characterised by a flat structure, direct communication and a strong focus on accountability and achieving outcomes.
This is a varied role suited to someone who is comfortable taking ownership of both bookkeeping and payroll administration, while also assisting with general office and employee-related administration.
Key Responsibilities
Bookkeeping & Financial Administration
- Process and reconcile cashbooks.
- Capture and process supplier invoices.
- Reconcile supplier accounts.
- Prepare payment packs and supporting documentation.
- Maintain accurate and up-to-date financial records.
- Complete general filing and financial administration.
- Provide ad hoc administrative support as required.
Payroll Administration
- Gather and verify all payroll input data.
- Process monthly payroll accurately and timeously.
- Calculate commissions, shift allowances, overtime, increases, bonuses and other payroll adjustments.
- Prepare and process all payroll-related payments.
- Generate payroll reports and provide relevant payroll information to management and consultants.
- Monitor and maintain employee leave balances.
- Maintain accurate employee payroll records.
- Maintain and update payroll systems.
- Assist employees with payroll-related queries.
- Manage payroll-related filing and documentation.
- Attend to payroll-related SARS audits and verification requests.
- Ensure payroll-related statutory compliance requirements are met.
- Attend to Provident Fund, Medical Aid and other third-party submissions.
- Maintain effective relationships with brokers and relevant service providers.
- Compile and provide information required by consultants for EMP501 submissions, Workmen's Compensation and Employment Equity requirements.
Office & Employee Administration
- Arrange and oversee office and property maintenance.
- Assist with coordinating the employee social calendar and company events.
- Assist with employee gifting and related arrangements.
- Maintain accurate employee records.
- Provide general administrative support to the management team as required.
Minimum Requirements
- 5+ years' relevant experience in bookkeeping and payroll administration.
- A tertiary qualification in Accounting, Finance, Payroll or a related field- Diploma or Degree.
- Intermediate to advanced Microsoft Excel skills, including the ability to work with formulas.
- Practical experience with payroll processing and related statutory requirements.
- Strong attention to detail and accuracy.
- Good understanding of payroll administration and financial record keeping.
Key Attributes
The successful candidate will be:
- Mature, reliable and stable.
- Ethical and trustworthy.
- Highly organised with strong time-management skills.
- A strong communicator with good interpersonal skills.
- Comfortable working independently and taking ownership.
- A confident problem solver.
- Able to prioritise confidentiality and handle sensitive information appropriately.
- Able to manage multiple responsibilities and deadlines simultaneously.
- Positive, committed and professional in their approach.
Working Environment
The company operates from an open-plan office with a flat organisational structure. The successful candidate will work closely with the relevant managers and a small team, making communication, accountability and the ability to work independently particularly important.
The environment is professional, deadline-driven and outcomes-focused, while maintaining a strong emphasis on teamwork and positive working relationships.
Company Values
The organisation is guided by the following values:
Accountability | Positive Attitude | Commitment | Respect | Family | Trust | Honesty | Integrity | Loyalty | Enjoyment
If you are an experienced Bookkeeper / Junior Payroll Administrator who enjoys a varied role, takes ownership of your work and is looking for a stable position within a professional and close-knit environment, we would like to hear from you.
