Job Description
Procurement Co- Ordinator
This role forms part of the Procurement Operations team, supporting the business through the effective sourcing and provision of goods and services. Responsibilities include creating purchase requisitions and orders (via the MRP/ERP system or general business needs), obtaining quotations, managing supplier relationships, tracking orders for on-time delivery, and maintaining inventory levels in line with quality standards.
The position reports to the Senior Procurement Officer and requires a highly capable and motivated individual with strong analytical and organizational skills, and the potential to grow within the business.
Key Responsibilities
Purchase Requisitions / Orders
- Generate purchase requisitions and orders on the ERP system efficiently and accurately.
- Monitor and manage all open orders, ensuring timely closure and communication of delivery details to stakeholders.
- Develop and maintain effective systems for tracking and auditing purchase orders.
Inventory Management
- Review and manage inventory levels on the ERP system in line with stocking policies.
- Verify received quantities and escalate discrepancies to suppliers and relevant stakeholders.
- Optimise use of the MRP system, acting as the subject matter expert and MRP champion.
Supplier Management
- Monitor supplier performance and delivery times against contractual lead times.
- Support resolution of invoice and payment queries between suppliers and creditors.
- Facilitate supplier onboarding, ensuring compliance with documentation and payment term requirements.
- Coordinate logistics for goods collection and delivery tracking.
- Conduct cost benchmarking for alternative suppliers in line with quality standards.
- Manage supplier contracts, renewals, and SLA documentation.
Procurement Support
- Obtain quotations and source approved quality products and materials.
- Advise internal stakeholders on procurement policy and best practices.
- Liaise with suppliers and provide informed recommendations on purchasing decisions.
Health, Safety, Compliance & FSSC
- Verify and maintain supplier compliance certificates (HACCP/FSSC/ISO).
- Support FSSC audits with required documentation.
- Manage supplier non-conformances and track resolution.
- Compile export documentation to ensure traceability.
Compliance & Administration
- Assist with supplier scorecards, departmental reporting, and SOP updates.
- Perform ad-hoc administrative tasks in support of the procurement function.
Competencies & Skills
- Strong action orientation and results focus
- Excellent planning and organizational ability
- High integrity and reliability
- Ability to work under pressure and meet deadlines
- Comfortable working with ambiguity
- Strong analytical and problem-solving skills with attention to detail
- Advanced computer literacy (MS Office and ERP systems)
- Emotional intelligence and sound interpersonal skills
